We’ve been hearing about the “paperless office” for happening 10 years now, but running a small company appears to attract extra paper than ever. Going digital with a doc-administration, money owed-payable or different back-end guide gadget will aid you retailer time and money by enabling you to directly route, look for, and retrieve documents electronically.
while that’s all smartly and respectable for the data you create internally, it leaves out the paper files others send to you—invoices, purchase orders, contracts, statements and so on.That’s where the HP Scanjet N6350 is available in. meant to be shared amongst a small workgroup, this $899 flatbed scanner can trap all method of paper files without delay to a community folder or e mail. Even stronger, that you can installation a different scan profile (up to twenty) for every of your employees, so that they don’t need to mess with arcane settings to get their jobs done.
The profile presets can include scan destination, file structure (together with PDF) and different parameters so, as an instance, invoices can go directly to an debts payable folder. To entry the profiles, you easily enter a person name on the Scanjet’s handle panel and the preset settings seem immediately and can be permitted as is, or changed as essential to suit a person job.loads of facets
As with other flatbed scanners, the Scanjet N6350 takes up a fair amount of space: It has a footprint that measures 20 inches by 14 inches, so you won’t need to share a desk with it. The charcoal-and-cream chassis gained’t win any design awards, however may still blend into the heritage in most workplaces.
The Scanjet N6350 has most of the points you can expect in a workgroup scanner. The flatbed design makes scanning books, photos or single-web page files as convenient as making a photocopy. The top-hooked up automated doc feeder (ADF) accepts up to 50 sheets for scanning longer files or for batch processing.
in contrast to most department-centic sheet-fed scanners, youngsters, the Scanjet N6350 does not have twin scanning heads—that means it doesn’t scan both sides of a page without delay. (in case you tend to get loads of duplex pages to your line of work, believe a twin-head scanner like HP’s Scanjet 5000 , Kodak Scan Station 500 or Fujitsu iScanner.)
The Scanjet N6350 has a rated velocity of 15 pictures per minute and may address up to felony-measurement files. The engine’s top optical resolution of 2,400 dpi makes for sharp, exact pictures. huge Scan and copy buttons on the handle panel suggest even rookies can figure out how to use the equipment, and the 4-line liquid crystal display readout and 10-digit keypad make navigating the intuitive menu constitution a snap. You can also set up PIN safety codes, so handiest authorized employees have access to the equipment.
As is average with HP instruments, the application selection is first-fee and includes everything most workplaces would need. You get Presto page manager for scanning and organizing photographs and files, as well as Presto! Biz Card Reader for scanning business cards right into a searchable electronic Rolodex. HP also gives you the stunning Nuance PaperPort laptop document-administration application and IRIS Readiris pro OCR (optical character attention) utility for turning scanned documents into editable information.convenient Setup and protection
setting up the Scanjet N6350 is simple because of the blanketed short-delivery e book and thorough printed manual. There’s a fair amount of shipping tape that must be eliminated (which is normal among printers and scanners), and also you need to join the cable between the lid and the base, however the system isn’t challenging.
The software’s setup wizard lets you choose no matter if to install the entire blanketed applications or just the basic scan driver and OCR capabilities. The latter is a welcome alternative for organizations that already have lower back-conclusion application in location and simply want an on-ramp for documents. Executing the total application setting up takes below 10 minutes.
When precipitated, you connect the Scanjet to an individual computer via USB or, extra probably in case you’re investing in a networkable scanner, to an accessible Ethernet port on your router. The computer works on each windows and Mac networks, and the consumer e book walks you through the required steps to get the Scanjet N6350 recognized to your network. without problems, HP includes its HP Scanner equipment utility to assist you finished the network connection.
as soon as that’s accomplished, all that’s left is to make use of the Scanner equipment utility to set the handle-panel shortcuts and presets. After that, it’s set it and overlook it. HP prices the unit as able to deal with up to 500 pages per day, which is far more than a typical multifunction printer in this funds can deal with. The handiest part that should get replaced on a daily basis is the ADF roller, which is respectable for 100,000 pages.
HP backs the Scanjet N6350 with a one-yr warranty and 24/7 cell tech support. in case you should scan a document only occasionally, naturally the Scanjet N6350 is overkill. however for real-property workplaces, small legislations firms and other groups embracing digital workflows that want the pliability of a flatbed scanner and the convenience of an ADF-fitted scanner, the Scanjet N6350 makes a welcome network companion.
Jamie Bsales is an award-profitable technology writer and editor with practically 14 years of experience masking the newest hardware, application and internet products and functions.Do you have got a remark or query about this article or different small business issues in regularly occurring? talk out in the SmallBusinessComputing.com boards. be part of the dialogue today!