Symantec Admin of Enterprise Vault 2007 for Exchange












Admin of Symantec Enterprise Vault 2007 for Exchange questions
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evaluation: Symantec enterprise Vault 2007 Solves email Archiving Woes

statistics archiving has turn into increasingly crucial to IT in the past couple of years. Most businesses restrict online e-mail storage, forcing end users to archive tremendous e-mail data in native folders. This doesn’t remedy the storage problem; definitely, it makes it worse. you are nevertheless storing information, however now you’re putting it the place it received’t be backed up and isn’t comfortably searchable.

Symantec business Vault 2007 offers an choice for providing a single archive for information from a number of sources, together with Microsoft trade and SharePoint Portal Server, IBM Lotus Domino and normal file shares. For this evaluate, I focus on the e mail event as a result of that’s why IT departments usually deploy commercial enterprise Vault.

end-user advantages

First and most efficient, clients don’t like alternate, and Symantec enterprise Vault 2007 minimizes change. Archived e mail can seem in Outlook like usual messages, albeit with a just a little distinct icon. counting on the executive coverage, either the whole message or a constrained portion will dwell within the consumer’s mailbox with a hyperlink to the total message and attachments. When a consumer clicks the hyperlink, Outlook accesses business Vault (in its place of change) and brings the attachment or message to the laptop.

clients can additionally manually add and remove items to conform to mail-server quotas. Buttons can also be introduced to the Outlook interface for these capabilities, so there’s no further client software required. directors can disable these buttons, and most disable the “retrieve merchandise from archive to mail keep” button. This doesn't avoid the consumer from viewing an item, just from bringing it again into the change shop.

looking the archive is intuitive. if your firm uses windows desktop Search, a button may also be delivered to the search interface to additionally search the Vault. There’s an superior search that’s effectively obtainable in an easy browser interface. since the index is kept in Microsoft SQL Server, the quest is quickly — definitely quicker than a search of a taxed exchange keep.

For street warriors, business Vault 2007 comprises an offline vault that’s stored in the community and synchronized with the commercial enterprise Vault server when a connection is accessible. That way, users can search and retrieve objects from the archive even when offline. As with most points, an administrator can enable or disable this device for selected users as vital.

Why Symantec enterprise Vault 2007 Works for IT

In my company, this product has minimized exchange for users and has given the IT department greater flexibility. The product builders seem to have predicted nearly anything an administrator would need to do with enterprise Vault and have made it effortless to manipulate via Microsoft administration Console. You with no trouble add the enterprise Vault snap-in to your favorite customized console as an extra device on your arsenal.

Configuring it for exchange comprises three steps.

step one is to create an change policy. This coverage carries a couple of options:

  • the minimum duration (considering the last entry) for which an item may also be archived (for example, if here's set to two weeks, an item that has been accessed within the closing two weeks would no longer be archived.)
  • what to do with enormous gadgets, and whether or not to with ease archive messages with attachments simplest
  • no matter if to archive with the aid of age or through percentage of storage limit (may still objects more than three months ancient be archived, or should still they instantly archive when the person reaches 75 percent of his mailbox quota?)
  • features (offline vault, retrieve/put into vault) available to the person
  • message category (mail merchandise, calendar merchandise or contact item)
  • shortcut it truly is left in the back of (full message body or characters, as an example)
  • The 2nd step is to create a Retention category for the policy. This specifies how long objects archived by way of the policy are to be stored before deletion. The technique is so simple as correct-click and comply with a wizard.

    The third step is to create a Provisioning community. A Provisioning neighborhood may also be a Microsoft home windows energetic listing safety neighborhood, user, distribution listing, organizational unit, the whole company or even a custom LDAP question. once this group has been created, you practice your policy to the community. It’s probably you could have numerous Provisioning businesses, so that you will also should rank them. If a consumer falls into varied corporations, the group with the highest ranking will investigate which change coverage to practice to a specific message.

    As that you could see, the system is essential and yet flexible ample to accommodate practically any corporation’s needs. One cool theory is to create an change coverage that archives every item immediately, in accordance with a standard Retention class. Then, in case you create a Provisioning community that holds all disabled consumer bills — presto! — every time an employee leaves and you disable his account, business Vault will archive and remove all incoming email from trade automatically.

    There are another wonderful features, too. From the administrator console, you can create a job that searches users’ registries or file methods for Outlook very own folder data, after which import them into the archive. This most likely affects the clients, so cautiously accept as true with implementation to reduce the impact.

    users can additionally delete gadgets from their archive. in the adventure a user accidentally deletes an merchandise (and here's bound to turn up), Symantec enterprise Vault 2007 comprises a new Deleted items restoration characteristic that stores objects for a exact amount of time (about 14 days). This characteristic is purchasable from the administrator’s console.

    at last, since you can extend enterprise Vault to cover windows file shares and SharePoint Server, you could archive complete website collections, definite subsites and even certain lists or web ingredients.

    dangers

    Symantec has made the product convenient to configure and has minimized the fallout for users. however there’s still room for growth.

    The advanced search interface is a little bit clunky. although it’s practical — and it’s definitely sweet that it’s a web interface — I suppose Symantec’s internet designers may have adopted a more energizing appear, yet another in line with nowadays’s web applied sciences.

    starting with this version, business Vault has guide for Microsoft office Communications Server 2007, but the archival manner is a little bit contrived. It comprises scheduling a job the use of the Export tool and an out-of-the-field configuration file supplied via Symantec. then you configure the job to run in precise time or in bulk at selected times (say, 2 a.m. each day). That’s not bad, but I are expecting whatever extra in line with the rest of the tool within the subsequent edition.

    E-discovery is a fairly large subject in archiving, but devoid of the discovery Accelerator (DA), you’re restrained to the equal search functionality the users have, and also you’ll need to search one user at a time. For a small shop or one which hardly needs e-discovery, that’s high-quality. but for a big company or one that expects litigation frequently (equivalent to a medical institution or an insurance company), DA is indispensable and springs at an additional rate.

    speakme of price, you should be prepared for the à la carte pricing model. if you have Veritas Backup Exec, you comprehend what to expect. You pay for what you utilize. if you'd like the SharePoint archive agent, it’s added. in order for you the discovery Accelerator, it’s added. Then once more, if you don’t need either, you gained’t must pay for them.

    The archives live as flat information on a server, however don't forget about the indexes! These indexes can add an additional 12 % to the size of the archived facts. You’ll wish to returned up the archive and the index (it may take a very long time to rebuild), which provides another layer of complexity to your catastrophe recuperation or backup process. In some corporations, integrating an archival product into the catastrophe healing method will also be a challenge, so make sure you’re utterly organized earlier than your beginning your Symantec business Vault deployment.

    Dr. Jeffrey Sheen is the Lead Anterprise Analyst for Columbus, OH-based mostly Grange coverage.


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